As our club community grows online, the Committee has introduced a new Sandycove T&S Social Media Policy, including a dedicated WhatsApp Guidance Appendix.
This policy ensures our digital communications—especially across social channels and club WhatsApp groups—remain safe, respectful, and compliant with data protection (GDPR) and safeguarding standards.
Key Takeaways:
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Individual Responsibility: Members post in a personal capacity and are responsible for keeping interactions respectful, protecting privacy, and maintaining the club’s reputation.
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Junior Safeguarding: Minors under 18 must not be added to WhatsApp groups. Parents must represent under-18s in WhatsApp groups by default. If necessary, minors may only be added if accompanied in the chat by a parent/guardian. Direct messaging to minors is strictly prohibited.
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WhatsApp Best Practices: Group junior chats must have at least 2 Garda-vetted adult admins. All group chats should default to “Only Admins” posting where possible, and be used strictly for event logistics and club updates, to keep information clear, relevant, and clutter-free.
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Official Communications: Due to GDPR compliance risks, WhatsApp is not approved for official club business; formal updates will continue via email or the club website.
The full policy document will be circulated to members via email and is available in the Compliance section of our website (https://sandycovetsc.ie/
Thank you for helping us keep our club a welcoming, safe space both on and off the court!
Warm regards,
Sandycove T&S Committee